Features
The whole clinic, in one calm system.
Ten things your practice does every day - records, charting, scheduling, billing, stock, labs, commission and reports - all sharing one patient record, so the work that connects them stops being your job. Plus WhatsApp patient messaging, coming soon.
Patient records & charting
Every patient, on one living record.
Profiles, medical alerts, an interactive tooth chart, X-rays, notes and prescriptions on one timeline - the doctor scans a patient's whole story in three seconds before walking to the chair. Chart in FDI numbering across adult and child teeth, mark surfaces and status per tooth, and let blood-thinner and allergy flags surface in red before anyone picks up a needle.
- Interactive FDI tooth chart - adult & primary teeth
- Medical alerts: allergies, blood thinners, diabetes
- X-rays & documents, notes and per-tooth history
- PDF prescriptions, medical & fitness certificates
Treatment planning & case acceptance
Quote the whole plan. Watch it get accepted.
Build a multi-visit plan, present a clean estimate that's frozen the moment the patient sees it, and track it from accepted to completed. Each item flows into an appointment, becomes a treatment record, and lands on the invoice - so what you quoted, what you did and what you billed are the same number.
- Multi-visit plans with a locked, presented estimate
- Whole-plan discounts and per-item sequencing
- Accepted → in progress → completed, with progress %
- Plan items book straight into the chair
Appointments, queue & walk-ins
The whole day, chair by chair - walk-ins included.
Book against each dentist's real working hours in fifteen-minute slots, and hand every walk-in a daily token. The live queue shows who's waiting, who's in the chair and who's running over, with wait timers that turn amber then red. Two desks can't double-book the same slot - the database itself won't allow it.
- Slot engine that respects each dentist's hours
- Sequential walk-in tokens, reset each morning
- Live wait, in-chair and overtime timers
- Database-enforced - no double bookings, ever
Billing & UPI payments
Bill from the chart. Collect on UPI. Know what's owed.
Invoices draft themselves from the treatment the dentist recorded, numbered per clinic and per year. Show a UPI QR at the counter or take cash, card or bank - every payment is idempotent, so a double-tap or a flaky connection never charges twice. Outstanding dues roll up true across the whole chain, not just the page you're looking at.
- Invoices built from recorded treatments
- UPI QR, cash, card & bank - replay-safe
- True billed / collected / outstanding across branches
- Polished PDF receipts in ₹ lakh-crore format
Doctor commission & payouts
Pay your doctors right, without the month-end math.
Set a rate per dentist and per procedure category, and commission accrues the instant an invoice is issued - line by line, deduplicated, and reversed automatically if an invoice is voided. Each doctor sees their own earned, settled and pending; you settle a period into one payout with a UTR or cheque reference.
- Rates per dentist and procedure category
- Auto-accrual on every issued invoice
- Doctor self-service: earned, settled, pending
- Period payouts with UTR / cheque reference
Inventory & expiry control
Never run out - and never bin expired stock.
Track every consumable by batch and serial across each branch, with a first-expiry-first-out picker and alerts the moment stock dips below reorder or nears expiry. Stocktake sessions reconcile what's on the shelf against what the system thinks, and purchase costs stay hidden from anyone who isn't an admin.
- Batch & serial tracking, per branch
- FEFO picker plus low-stock & expiring-soon alerts
- Stocktake counts with variance, and live valuation
- Purchase costs hidden from non-admin staff
Procurement & vendor ledger
Order, receive, and know exactly who you owe.
Raise purchase orders as proper ₹ PDFs, receive goods straight into stock in one atomic step, and handle returns as debit notes. A running vendor ledger with real aging buckets tells you what's current and what's ninety days overdue, and records every UPI, cheque or bank payment against it.
- Purchase orders as professional ₹ PDFs
- Goods receipts post straight into inventory
- Vendor ledger with true aging buckets
- Returns, debit notes and payment tracking
Lab order tracking
Every crown and denture, tracked from lab to chair.
Send lab work with a generated Rx, priced from per-lab rate cards so you see the margin on every case. A real workflow gates each step - advance collected before it goes, trial fit before it's final, balance cleared before it's fitted - and a dashboard panel surfaces anything overdue at the lab or sitting unfitted.
- Per-lab rate cards with patient-price margin
- Workflow gates: advance, trial fit, balance
- Lab Rx generated automatically
- Overdue 'loose ends' surfaced on the dashboard
Reports & analytics
The questions an owner actually asks - answered.
Are we collecting what we bill? Who's no-showing? Which procedures and which lab partners make money? Daily operations, financial summaries, a transaction ledger you can export to CSV, per-dentist productivity, treatment mix and lab profitability - for one branch or the whole group.
- No-show rate, wait time and chair utilisation
- Revenue, collections, refunds & outstanding
- Per-dentist productivity and treatment mix
- Exportable ledger and lab-margin reporting
Multi-branch, access & audit
One login for every branch - and a record of who did what.
Run a single clinic or a whole chain from one dashboard, with data scoped per branch and one person able to hold several roles. A device PIN and auto-logout keep shared front desks secure, support can step in without sharing passwords, and the audit trail records not just every change but every time a patient record is viewed.
- Multi-branch dashboard with per-clinic scoping
- Multi-role staff and role-based permissions
- PIN unlock & auto-logout for shared terminals
- Audit trail of every view, with anomaly alerts
WhatsApp patient communication
In progressReach patients where they already are - coming soon.
DentXOS is built WhatsApp-first, and the groundwork is already in: editable message templates, automated triggers wired to booking, reschedule and cancellation, a prepaid messaging wallet, opt-out controls and delivery tracking. Live delivery to patients is coming soon - once it ships, confirmations, reminders, prescriptions and receipts will go out automatically, tied to each patient's record.
- Editable templates for confirmations & reminders
- Triggers ready for booking, reschedule & cancellation
- Prepaid messaging wallet with delivery tracking
- Opt-out controls built in - delivery coming soon
And everything else
The rest of the clinic, handled too.
The headline features are the everyday work. These come built in - so you never need a second tool bolted on the side.
Guided data migration
Import your patient list from CSV - preview, fix and commit before anything saves.
Treatment plans
Quote multi-visit plans, freeze the estimate at presentation, track acceptance.
Doctor commission
Per-doctor, per-procedure payouts, accrued automatically as invoices issue.
Expenses & cash flow
Petty cash, recurring bills and a cash-flow view that nets revenue.
Prescriptions & drugs
Write a clean Rx from India-ready drug defaults; print or share as PDF.
Staff, roles & PIN
Role-based access and a quick PIN unlock for shared front desks.
Ratings & reviews
Capture post-visit ratings and nudge happy patients toward a Google review.
Works on every device
Front-desk PC and the doctor's phone, same live data, installable.
How it works
Set up in a day. Calm from day one.
DentXOS is designed to fit how a clinic already works - so the switch feels like relief, not disruption.
Import your clinic in a day
Bring your patient list across with a guided import - upload a CSV, map the columns, preview exactly what will land, fix any bad rows, then commit. No data-entry weekend.
Run the front desk & chairs
Bookings, the queue, charting, prescriptions and payments happen in one place - on the desktop and the doctor's phone, with a quick PIN unlock for shared terminals.
See the whole practice
Live reports, a queue view of every chair, and outstanding dues that match the till - across one clinic or every branch in the chain.
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tools replaced by one
0 min
saved per patient visit
0%
of the clinic on one screen
0-day
clinic onboarding
Book a 20-minute walkthrough
Run your whole clinic from one calm screen.
See how DentXOS fits your practice - we'll set up a demo with your own treatment menu. Reach us on WhatsApp or give us a call.